Board Meeting Minutes

Final

 

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

March 21, 2017

 

President Rick Gaida called the meeting to order at 18:58

 

Pledge of Allegiance to the U.S. of America

 

Officers present: Rick Gaida, Terry Holm, Dick Barnes, and Rob Joanis

 

Board Members present: John Cheney, Bruce MacDonald, Dan McGrew Jr., Tom Lovorich, JB Shattuck, Chuck Griffey, Doug McLean, Le Rodenberg

 

Officers and Board Members absent: Norine Mullen, Kevin Mullen

 

Guest: Bob Walin

 

Minutes: There were no changes to the minutes of the February regular Board meeting, which had been sent out via email. John Cheney made a motion to approve the February minutes. Doug McLean 2nd. M2P.

 

REPORTS

 

E-mail Votes (Rick Gaida): From Dan McGrew on Feb. 28 to the Board Members: Rick Gaida informed me that the city is wanting to start our new driveway in April, so for all intents and purposes we are out of time and need to move the carports as soon as possible.

I have been working with Dave Sypher, Terry Holm, and Rick Gaida on the matter of moving the 2 car ports. We’ve come up with an agreement as to where to place them and we have a person named Curt Celestino (club member) who has given us a bid of $5,000. The breakdown of the bid is as follows: $3,000 of two 20x20 concrete slabs including rebar and stub out conduit for wiring with broom finish. $2,000 for site preparation including removal of trees, pushing the berm back if needed, moving the buildings themselves, and removal of tree on the rifle side of the Rifle/Pistol range at the 100 yard line. This tree is badly undercut and needs to be removed.

 

I would like to make a motion that we move forward with Curt Celestino’s bid. I feel that the bid is reasonable and if the city stays on their time schedule we need to get this done. Thank you for your consideration on this matter.

 

2nd by Terry Holm; discussion took place, M2P with 9 yes votes.

 

Caretaker Report (Thom Halligan): Absent

 

Caretaker Position Open (Le Rodenberg): Position posted to Craigslist as Tacoma News Tribune classified ad would have been cost ineffective ($450 for 5 day run). We have received a great response to the Craigslist ad of 18-19 calls with 3 interviews scheduled for March 22. There are a few promising resume’s, of particular note is a couple who is retired Navy. We need to have the possibility of raising the pay for the position as current levels (including housing which is considered income) barely meet minimum wage. Proposed increase to $750 per month after a 90 day probationary period with discretion to increase offered starting wage to $650 per month if deemed necessary to get initial hire.

 

Doug McLean moved to increase the wage to $750 per month after probationary period. Terry Holm 2nd. Discussion included inspection of the furnace as it does not work 100% at this time (trips breaker at shut down) and fixing the deck for safety purposes. It was suggested that the new caretaker, with the help of the club, make the necessary repairs to the deck.

 

M2P with unanimous vote.

 

Building/Grounds Report (Dave Sypher): D.O.C. workers were present. Among other things the firewood was restacked after making room for carport move. Carport site preparation is almost complete with slabs/foundations almost ready to pour.

 

Kitchen Report (Bruce Macdonald): Kitchen opening per schedule. He suggested something be decided about the pop machine. The machine is supposed to accept credit cards but does not do so at this time. Le Rodenberg suggested we track the sales through the summer before deciding what to do with the machine. The pop machine is to remain in place at this time.

 

Construction Report (John Cheney): 5 Stand tower needs roof replacement and work on the ramp. Estimated time to completion would be only a couple days with the volunteers already lined up to work. He suggested using the lift rented for the shot curtain to help replace the roof on the tower. FastenAll is willing to offer a good deal on turn buckles and tapped eye bolts for the shot curtain install. The lift rental is most cost effective to rent for the month than by the day, so we will use it for other needs around the property as we will have it for an extended period of time.

 

Shooting Supplies – Shotgun (Brian Baldwin): Brian suggested that the price for shot shells be reduced to a flat rate of $6.50 per box, as this would bring them in line with the prices at Shot Show and still afford a 10% return per box. Discussion regarding; possibility of the club being stuck with the cheaper shot shell brands as more expensive brands were purchased first at the reduced price, possibility of a 2 tier pricing system.

 

Tom Lovorich moved that the club offer a 2 tier pricing system for shot shells where the expensive brands will be reduced to $7.00 per box and the price of cheaper brands will be reduced to $6.50 per box to give shooters options. Doug McLean 2nd. M2P with unanimous vote.

 

Brian will go back to Sportco after they have caught up from the Shot Show rush regarding metallics.

 

He presented June 3rd for the Ladies Only Trap Class. Approximate attendees of 10 people. A charge of $25 for admission to this class will cover 2 boxes of shot shells and 50 birds per person.

 

Rifle/Pistol Maintenance Report (Doug McLean): LED lights need to be ordered for the range. Andy has wired all trap houses except numbers 6 and 7. Retention pond is holding water well with the amount of rain received over the last month. Rifle range has some standing water but shooters are still able to access the targets safely and can remain dry. He suggested ripping the ground once it dries to alleviate the low spots where water is currently collecting.

 

Shooting Supplies – Rifle/Pistol (Doug McLean): Ammo storage vault supplies are needed to construct a 9 foot square external dimension building. Materials needed; 140 bricks (we have approximately 140 on site), 2 pallets of concrete for fitting and fill ($233), approximately 60 rebar pieces ($1.17 each), 2x12 wood for shelving inside ($200), steel for door (AR steel $500), additional wood and supplies. Cost to completion is approximately $1,600 without overruns.

 

Terry Holm moved to authorize expenses up to $2,000 (to cover cost overruns) for storage vault. Dan McGrew 2nd.  Discussion; Le suggested that plans for the storage vault be drawn up and submitted to the Fire Marshal as they have the specifications for structures designated to store ammunition/powder. M2P with unanimous vote.

 

Handgun Class Report (Terry Holm): Classes are full. Terry said he will be utilizing an email registration along with the telephone registration for classes to accommodate any lapse in the caretaker position being filled. Karl Ilacqua does registrations through the NRA.

 

Sunday Trap Report (JB Shattuck): Opportunities to throw quality birds abound, just need shooters.

 

Thursday Night Trap Report (Pete Mitchell): We had 59 shooters in previous 3 weeks (February 19, March 2, and March 9). One trap boy (Michael) could be leaving at any time so we will need a replacement and in need of a cashier as well.

 

Continental  Shoot (Pete Mitchell): Dave Sypher is the #1 shooter.

 

5 Stand Report (Billy Aas): Rabbit bunker has received a new door.

 

Archery Report (Thom Halligan): Thom absent. Discussion regarding who would take over the position. Billy Aas suggested the website be updated. Rick Gaida will have the website updated; Archery page archived for future use, Archery Chair Needed advertisement to be put in place of current page.

 

Special Trap Shoots, PITA (John Cheney, Tom Lovorich): We will have a few campers for the 300 shoot in April, everything is good to go for this event. A scorekeeper would be good to have for the Doubles shoots. Asked for verification of the shot shell reload use exemption (Rick verified this). Terry Holm suggested filling out a Safety Briefing sheet whenever we notify shooters about the use of shot shell reloads. May 7th Sporting Clays are a go with Rick Gaida doing a pig roast. Rick mentioned needing some help and was assured there would be. May 8th EFN meeting will be held in the GHSC club house at 17:30.

 

BOARD REPORTS

 

Treasurer Report (Dick Barnes): We are half way through the year and are ahead on income and behind on expenses year to date.

 

Compliance Report (Terry Holm): Nothing new to report at this time.

 

Membership Report (Rob Joanis): We have 1061 memberships (392 Annual Family, 438 Annual Single, 87 Life Family, 144 Life Single) which gives a total of 1524 total members as of today. Member Ties has been completed and membership cards will be printed Thursday and Friday as needed. Once cards are completed the possibility of bulk lamination will be looked into due to the massive amount of cards to be done at one time.

 

ADVISORY COMMITTEES

 

Harbor Hill Extension (Rick Gaida, Le Rodenberg): DOE testing done and no lead contaminate found. 3 street lights will be installed (1 by the gate and 2 along the driveway). Club is responsible for installing and powering 2 of these lights. Graphics received for new city sign. The sign will be supplied by the city and resembles other business signs seen around Gig Harbor. Our logo is prominently displayed at the top of the sign. It will be placed facing the new round about at the beginning of the new driveway to the club. Penn Light wishes to place an underground vault and above ground transformer by the caretaker house. They will supply conduit and wiring if we have the trench dug to accommodate the supply. Discussion of coordination with Comcast to have them run their needed line in the same trench since it will be open. Beginning construction of the project to begin the end of June or first part of July.

 

Investment Review (Le Rodenberg): All proceeds from the sale, except $100,000, have been received from escrow. We have $621,589 in main investment with Edward Jones. The main investment consists of 65% in fixed rate and 35% in stocks and annuities. We have a 5.21% return rate to date on investments.

 

Newsletter: No volunteer to do newsletters to date.

 

Old Business:  None

 

New Business: Firearms left behind at the club will be stored in the safe. Inventory notation will be posted on the outside of the safe so that inquiries can be verified for left firearms. Bags of shot prices to be reduced to $42 effective immediately.

 

Motion to Adjourn: Doug McLean made a motion to adjourn the meeting. Tom Lovorich 2nd. M2P. Meeting was adjourned at 20:36.

 

Next Meeting:  Tuesday, April 18, 2017 at 18:00: GHSC club house.

 

Respectfully submitted; Rob Joanis, Membership Secretary.

 

 

**************************************************************

Final

 

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

February 21, 2017

 

President Rick Gaida called the meeting to order at 7:00 p.m.

 

Pledge of Allegiance to the U.S. of America.

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes, Rob Joanis and Norine Mullen.

 

Board Members present:  John Cheyney, Bruce Macdonald, Kevin Mullen, Dan McGrew, Jr., Tom Lovrovich, and JB Shattuck.

 

Board Members absent: Chuck Griffey, Doug McLean, Le Rodenberg

 

Chair people present:  Thom Halligan, Billy Aas and Dave Sypher.

 

Guests:  Andy Costner

 

Minutes:

 

There were no changes to the minutes of the January regular Board meeting, which had been sent out via email.  John Cheyney made a motion to approve the January minutes.  Kevin Mullen 2nd.  M2P.

 

REPORTS

 

E-mail Votes (Rick Gaida):  None

 

Sunday Trap (JB Shattuck): Sundays are going well (especially this past Sunday).  As weather improves, hope is that it will pick up even more.  JB provided a schedule for Interclub shoots as follows:

March 11 – Poulsbo, April 8 – Port Angeles, May 13 – Gig Harbor, June 10 – Bainbridge Island, July 8 – Jefferson County, and August 5 – Bremerton.  JB mentioned that his wife’s surgery went well and she is recovering nicely.

 

PTSD Shoot:  Andy Coster reported that the PTSD Shoot will be on September 8.  The people from the PTSD Foundations will set up the squads.  Four traps will be needed.  Andy has asked that they split the day into a morning and afternoon shoot; lunch to be same time for both.

 

Membership Update (Rob Joanis):  Rob reported that the Memberties upload went very smoothly and cards will be issued by the end of the month.  Membership is at 1,480 broken down as follows:

Annual Family Memberships:  750               Life Family Memberships:  174

Annual Single Memberships:   412               Life Single Memberships:   144

 

Caretaker (Thom Halligan):  Charles Wright Academy will have 18 students at the club on March 23 and March 24 for their annual shoot.  Thom announced that he is turning in his resignation as the Archery Program Manager, effective March 18 and he is also resigning as Caretaker and Grounds- Keeper, effective March 26.  Thom noted that he opened the Archery Program on Sept 8, 2008 and has worked diligently at promoting the program for the past 101 months.  While he has enjoyed his time at GHSC, Thom felt it was time to move on in his life.  The Board acknowledged Thom for his hard work and wished him well.  Thom indicated that he will be on board to help with the Blues Festival and will also lend support in the kitchen as needed.

 

Building/ Grounds (Dave Sypher):   No women from the WCCW were here to work today.   Everything is in working order, but some of our buildings are in bad shape.  A discussion ensued about moving the buildings that are used for equipment storage.  Since the driveway will be the first phase of the Harbor Hill Hwy Extension project, the equipment buildings must be moved soon.  Dan McGrew mentioned he had a friend who has an excavator and could possibly do the job.  Rick Gaida asked that Dave and Dan look at where the buildings can be relocated with minimal impact to our parking areas.

 

Kitchen (Bruce Macdonald): Struggling to get cooks, but we are surviving.  No complaints. 

 

Construction Committee (John Cheyney): Nothing to report.

 

Rifle/Pistol Range (Kevin Mullen): Little slow due to the weather; not very many memberships are coming in.

 

Rifle/Pistol Maintenance (Doug McLean): Doug was not present to give a report.

 

Handgun Classes (Terry Holm):  Classes are full for both Terry and Karl Illaqua.

 

Thursday Night Trap (Pete Mitchell):  Pete was not present to give a report.

 

Continental Shoot (Andy Coster):  Our club came in either 3rd or 4th place overall.  The banquet will be held at Evergreen.

 

5 Stand (Billy Aas):  We are getting a lot of new shooters.  The new machines are great – the birds are consistently being thrown.  No order for clays is needed at this time.

 

Shooting Supplies- Shotgun (Brian Baldwin):  We have plenty of everything.  Next month is the Sportsco Show and Brian will need to know by the end of the month what supplies will be needed by R/P range.  We have lots of primer, components, and powder.  Brian confirmed that the minimum order for Sportsco is 10 flats.

 

Special Trap Shoots, PITA (John Cheyney): 

 

  • The Tax Relief Shoot will be moved to April 14 & 15 because April 16 is Easter Sunday.
  • Future Farmers Group had 9 youths from Port Angeles here last Sunday to shoot.

 

BOARD REPORTS

 

Treasurer (Dick Barnes):   A written report was provided to the Board.  There’s been an uptick in dues and revenues during January.  We also received $26,750 from the Nunn settlement.  Because Dick was ill, wages were not reported in January.

 

Labor & Industry Closing Report (Terry Holm):  Terry has created a form to document our Safety Meetings.  This report will be kept on the clipboard in the office and updated as meetings occur.  Terry also has completed the Certification of Abatement Form and sent it in.  L & I told Terry that no formal letter will be sent to the club, but we have been marked as being fully compliant.

 

Compliance Officer (Terry Holm):  Terry received a letter from Bruce Judson, a senior Escrow Officer for First American Title Company, outlining items that are needed from the club with regard to the Harbor Hill Hwy. Extension project, one of which is the proclamation of the Board that GHSC agreed to the City’s offer to purchase a portion of our property to complete this project.  Board members present were asked to sign the document.  There will be a number of documents that need to be signed by Rick Gaida and Le Rodenberg.

 

ADVISORY COMMITTEES

 

Shot Curtain (Tom Lovrovich):  We will be getting the price for sewing panels soon – as soon as a new sewer is found by Shot Stop.

 

North Creek DOE Agree Order: Kevin Mullen had nothing new to report.

 

Harbor Hill Hwy Extension (Rick Gaida):  Le Rodenberg provided the Board with a written summary of the meeting that he and Rick Gaida had with the City of Gig Harbor on January 31.  90% of the design has been completed.  Items that were discussed include:

 

  • Fencing
  • Contractor communication with the club, should a range shutdown be required
  • City sewer hookup
  • Street lights
  • Mail carrier delivery to our gate at the top of our driveway
  • Drain pipes
  • Landscaping
  • Property tax reduction due to acreage reduction
  • Movement of the storage buildings
  • Coordination of electrical requirements for the relocation of our main gate
  • Armoring above the shooting benches on the rifle side of the R/P range

 

Comcast Service:  Rick Gaida will be providing the final driveway plan from the City to Comcast.

 

Investment Review Committee (Bruce Macdonald): Reports go to Le Rodenberg; Bruce has not seen them.

 

Newsletter:  When email delivery is ready, Rick Gaida noted that we will be developing a new format and will start electronic mailing.  We are still looking for someone to step up and help with the newsletter.

 

Old Business:  

 

  • None

 

New Business: 

 

  • Terry Holm introduced the idea of purchasing Newbold targets at the R/P range as they can handle thousands of shots, come in a variety of hanging targets, and are cheaper than clays.  Dave Sypher mentioned that some time ago we tried plastic targets and they disappeared from the club.  If we were to do this, it would need to be organized and controlled by at least one volunteer.  Rick Gaida told Terry to order a few and we will try them out.
  • Dave Sypher mentioned that target orders would be going in tomorrow morning.  He is planning to order 5 pallets of orange and 19-20 pallets of green.
  • Dick Barnes asked about the process for finding Thom Halligan’s replacement.  A short discussion took place regarding this.
  • Brian Baldwin has been approached to conduct a ladies-only introduction to trap shooting class.  He would like to offer this class on Saturday, June 10 between 10:00 a.m. and 4:00 p.m.  If it’s successful, a second class could be offered in August.
  • Rick Gaida reported that a representative from Shared Housing Services of Tacoma has asked the club to make a donation for their silent auction on March 18.  After a short discussion, it was decided that we could offer two spots for an upcoming hand-gun class.

 

Motion to Adjourn:  Kevin Mullen made a motion to adjourn the meeting; Terry Holm 2nd.  M2P.  Meeting was adjourned at 8:03 p.m.  Board entered into an executive session.

 

Next Meeting:    Tuesday, March 21, 2017 at 7 PM; GHSC club house.

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

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Final

 

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

January 17, 2017

 

President Rick Gaida called the meeting to order at 7:00 p.m.

 

Pledge of Allegiance to the U.S. of America.

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes and Norine Mullen.

 

Board Members present:  Doug McLean, John Cheyney, Bruce Macdonald, Kevin Mullen, Dan McGrew, Jr, Tom Lovrovich, and JB Shattuck.

 

Board Members absent: Chuck Griffey and Le Rodenberg

 

Chair people present:  Thom Halligan, Pete Mitchell, Billy Aas and Dave Sypher.

 

Guests:  Erin Abrigo, Jim Gough, Jerry Gibbs, and Chuck Treat

 

Minutes:

 

There were no changes to the minutes of the December regular Board meeting, which had been sent out via email.  Bruce Macdonald made a motion to approve the December minutes.   Terry Holm 2nd.  M2P.

 

REPORTS

 

Edward Jones (Erin Abrigo):  Presented the Board with a 6-page report of the GHSC portfolio.  She noted that assets as of 1/17/17 total $95,247.82, a gain of 2.12% since inception date 11/15/16.  Our portfolio is comprised of 64% fixed income and 36% equity.  There were no questions for Erin.

 

Scholarship Committee (Jim Gough and Jerry Gibbs):  Jim provided the Board with a one-page summary of the GHSC Scholarship Committee’s recommendations and noted that the committee will be submitting the donor applications to three area high schools this month.  He stressed that the club benefits from a positive community exposure by providing these scholarships.  Recipients are required to attend one Board meeting and this will continue to be a part of the program going forward.  Jim suggested that we consider awarding a one-year membership to each recipient.  Kevin Mullen noted that this could be done only if the student is 18 years of age or older.  There was discussion of students having to submit an essay to qualify for the award, but generally essays are only used for scholarships of $1000 or more.  Currently the club is providing three scholarships of $500.00 each.  The committee would like the Board to consider raising the amount of the scholarship to $750 next year.  The committee is also investigating the use of an interest check list to assure a positive response to our award.

 

Legislative Update (Jerry Gibbs):  As an Election Volunteer Coordinator for NRA, Jerry provided the Board with an update on current legislation pending in Olympia.  There are 11 bills pending, two of which would be very bad if passed – (HB1122) which is intended to protect public safety through responsible storage of firearms.  As it stands, it would make carrying a gun in your car a criminal offense.  The second bill, (HB1134) proposes to ban the sale of assault weapons and high-capacity magazines.  Another piece of legislation would enhance background checks and raise the minimum age required to buy such weapons and magazines.  These could find their way on the ballot in November 2017.  Jerry urged us to contact NRA to ask for assistance in fighting these bills in WA.

E-mail Votes (Rick Gaida): 

 

  • 1-10-17 - Rob Joanis nominated for Membership Secretary.  Terry Holm made a motion to approve the nomination; Chuck Griffey 2nd; M2P. 

 

  • 12-17-16 - GHSC Special Membership Meeting on November 22.  Le Rodenberg made a motion to approve the minutes; Bruce Macdonald 2nd; M2P.                                                                                     

 

Membership Update (Rob Joanis):  Rob reported membership at 1,385 with about 50 more to be added.  Tom Lovrovich asked if Rob could give us a breakdown of single, family, and life memberships in the future.

 

Caretaker (Thom Halligan): 

  • Status quo for the grounds.
  • Update on Karl Illaqua’s wife is not good as her health is failing.
  • Blues Festival to benefit the PTSD Foundation - is set for August 12.  They will need to have access to our property from 8:00 a.m. to 10:00 p.m. which means the R/P range will need to be closed that day.  The city of Gig Harbor is very enthused about this event being held here.  The formal contract is yet to come but will include some compensation to the club for missed revenue.
  • Five women from the WCC were here to work today.  They are all graduating from the program and will not be back.

 

Building/ Grounds (Dave Sypher):  Everything is in working order.  Dave had to put in a new starter in the International trap.  It cost $250 to re-build it, but it is working great.  Trap #2 is down as he waits for parts to arrive.

 

Kitchen (Bruce Macdonald): Nothing to report.  Tom Lovrovich asked the Board to acknowledge Bruce for running the kitchen so efficiently. 

 

Construction Committee (John Cheyney): Nothing to report.

 

Rifle/Pistol Range (Kevin Mullen): Range had to be closed on a few occasions this past month due to illness of the assigned RO.  Lack of heaters is a problem for shooters and RO’s especially in this cold weather.

 

Rifle/Pistol Maintenance (Doug McLean): Today Doug pulled wire for pump because Andy couldn’t get to it, but had to stop due to the heavy rains.  A work session is being planned for Tuesday, Jan 31 at 9:00 a.m. to do a wipe down of the area.

 

Shooting Supplies- Rifle/Shotgun (Brian Baldwin):  Brian was not present and Doug McLean did not have knowledge of the supplies in inventory.

 

Handgun Classes (Terry Holm):  Fresh class is starting on the 28th – calendars are up.  The class that Karl Illaqua conducts is separate from Terry’s class.  Even though participants are to call Karl directly, they tend to call the club and Thom tries to sort it out.

Sunday Trap (JB Shattuck): All shifts are covered except for Jan 29 as JB needs to be off for his wife’s surgery.  We have 100’s of targets, we just need more shooters.  Elizabeth from EFN will be meeting on Feb. 7 at 5:00 p.m. with us.  She would like to have another EFN shoot on Friday, August 11. 

 

Thursday Night Trap (Pete Mitchell):  Rather quiet due to the weather There were 86 shooters who shot 178 rounds on Thursdays.  All shifts have been covered. 

 

Continental Shoot (Pete Mitchell):  Pete provided the Board with a written summary of the Continental Shoot on Jan. 15, 2017.  Total net income was $437.81.  Pete wanted to thank everyone who volunteered to help and/or shoot at this event:  Dave Sypher, Scott Moore, William Benton, Le Rodenberg, Joel Messing, Buck Buchanan, Toby Patton, Rufus Clark, Andy Coster, Doug Tenzler, Darlene Sypher, John Cheney, Tom Lovrovich, Maddy Cheney, Bruce Macdonald, and kitchen helpers:  Ruth and Shirley.

 

5 Stand (Billy Aas):  The only shifts that were not covered were the 3 days we closed for the holidays.

 

Shooting Supplies – Shotgun (Brian Baldwin):  Brian was not present to give a report.

 

Archery (Thom Halligan): No activity.

 

Special Trap Shoots, PITA (John Cheyney): 

  • The Tax Relief Shoot will be on April 16 – a 300-bird event.  John asked that the standing protocol to allow the reloading exemption be in effect for this event.  We will talk to the City of Gig Harbor regarding whether or not it will be necessary to close the range the week before this event.
  • Bruce Macdonald reported that we will need a Sunday in May for the Ducks Unlimited Shoot.  Tentative date:  May 21.

 

BOARD REPORTS

 

Treasurer (Dick Barnes):   A written report was provided to the Board.  Revenues are lower due to cold weather.  Dick noted that things were picking up just in the last week.  We did receive the $21,000 from the grant which brings our check book balance back to $99,377.

 

Labor & Industry Closing Report (Terry Holm):  Terry reported that we are awaiting the formal letter from the Dept. of L & I; however we were made aware of the possibility of two citations.

  1. Safety Meetings – we must conduct a minimum of one safety meeting per month but preferably more i.e. one per week and record the subject of the meetings.  Terry will be creating a form that can be used to document these meetings, showing who was in attendance and the topics discussed.
  2. Noise Levels – Per OSHA if an individual is subjected to noise level of 85 db or more for a period of time, those persons would need to have an audible hearing test conducted on an annual basis.  At question is whether or not our trappers are subjected to the level of noise established by OSHA. 

When the formal letter is received, we will have 30 days to correct the issue.  The letter will be posted on our bulletin board.

 

 Compliance Officer (Terry Holm):  

  • Capital Improvements:  As reported last month Terry reiterated that the club needs to figure out what, if anything, we need to do to keep our club running smoothly and efficiently.  We need to plan for the future.  Rick Gaida stressed that we are not planning to take the money generated by the Harbor Hill Hwy Extension sale and spend it.  The funds will go directly into the Edward Jones Investment accounts; with the exception of $100,000 that will be set aside until toxicity levels and a course of action are determined.
  • Directors & officers Liability Insurance:  Per Dick Barnes, the check to renew our insurance was mailed last week. 
  • Dept. of Corrections Contracts:  2019 is the due date for the women’s contract to work at the range.  There’s been some confusion and the DoC has misplaced some of the previously signed contracts.  Terry is working to get everything straightened out.

 

Membership Report (Terry Holm, Rob Joanis):  Terry provided the Board with a written summary of what is needed for Membership Ties first year of operation with remote hosting – total is $778.50.  Doug McLean made a motion to approve $778.50 for the first year of Membership Ties; Dan McGrew 2nd.  M2P with one “no” vote. 

 

Comcast Service (Terry Holm):  The Comcast wiring is not yet connected which is what will be needed to get the database up and running.  Final driveway plan has been accepted and is ready for installation.

 

ADVISORY COMMITTEES

 

Shot Curtain (John Cheyney):  Panels have been measured and information sent to Shot Stop.  16 panels will be needed at minimum, but if all 22 panels are ordered the cost would be approximately $31,000, plus we would incur the cost of renting a lift.  The fabric would be generation 3 which is their best product as of now.  We are still awaiting the check from Gillanders.

 

North Creek DOE Agree Order: Kevin Mullen reported that Le Rodenberg and Rick Gaida have been communicating with Farallon.  R/P range will be closed for ½ the day on Tuesday, Jan 24; all day on 25, 26, & 27.  Shot gun range will be closed on Jan. 26 and Feb 2 for RO’s to shoot.  R/P range will also be closed on Jan. 31, Feb. 1, 2, & 3 for boring of samples and monitoring of wells.

 

Harbor Hill Hwy Extension (Rick Gaida):  Contract is signed – everything is a go.

 

Newsletter:  Rick Gaida noted that we will be developing a new format.  He asked the Board to provide him with ideas on what they think should be included.  We will be publishing names of members whose membership is up for renewal before their memberships expire.

 

Old Business:  

  • Scholarships (covered at the start of the meeting).

 

New Business: 

  • Dan McGrew indicated that one of the RO’s recommended that the Board consider allowing completed benefit cards that RO’s accumulate to count toward life-time membership.  Currently one completed card provides the RO with one-year’s membership fees.  Some RO’s have a stack of completed cards that could extend their membership out to the year 2034.  A discussion took place.  No decision was made on this issue.

 

Motion to Adjourn:  JB Shattuck made a motion to adjourn the meeting; Terry Holm 2nd.  M2P.  Meeting was adjourned at 8:28 p.m.

 

Next Meeting:    Tuesday, February 21, 2017 at 7 PM; GHSC club house.

 

Respectfully submitted, Norine Mullen, Recording Secretary  

 

**************************************************************

 

Final

 

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

December 20, 2016

 

President Rick Gaida called the meeting to order at 7:00 p.m.

 

Pledge of Allegiance to the U.S. of America.

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes and Norine Mullen.

 

Board Members present:  Doug McLean, John Cheyney, Bruce Macdonald, Kevin Mullen, Dan McGrew, Jr., Chuck Griffey, Tom Lovrovich, Le Rodenberg and JB Shattuck.

 

Chair people present:  Thom Halligan, Pete Mitchell, Billy Aas and Dave Sypher.

 

Guests:  Janice Aas, Penni McGrew, Shannon Shattuck, Bob Wallin.

 

Minutes:

There were no changes to the minutes of the November regular Board meeting, which had been sent out via email.  Doug McLean made a motion to approve the November minutes.   Dan McGrew 2nd.  M2P.

 

REPORTS

 

E-mail Vote (Rick Gaida):  On December 17 the board unanimously approved (via email vote) the final offer from Dan Nunn of NETServices for the repair of shot containment curtains.  Details of the offer are:  $25,000, plus attorney’s fees of $3000 and the recovery of the filing fee of $230 in exchange for a full release of NETServices and Dan Nunn and a dismissal of the lawsuit.

 

Membership Update (Terry Holm):  Terry reported that about 25 members’ addresses were not recorded properly.  He is working with Rob Joanis to correct the issue.  Joel Messing, Rob, and Terry will be meeting to complete the configuration of data to Memberties.  Once completed, Memberties will back up our data which will be better and safer than storing information on our computers.

 

Caretaker (Thom Halligan): 

  • Grounds are ready for winter.  No projects are in process.
  • Happy to report that a check for $21,000 for the new trap machines was received from the State last week.  Grant has now been fulfilled.
  • Mike Mitchell came out to the club again to walk the property with Thom for the purpose of reviewing where the Blues Festival to benefit the PTSD Foundation could be held, should the board approve it.  Thom and Mike were able to revamp where the event could take place to avoid being in the area close to where shot is concentrated.  Thom reported that the Mayor is very enthused about the possibility of our club hosting the event.  After some discussion, Doug McLean made a motion to move forward with having the Blues Festival at our club on August 12, 2017, contingent upon a contract that meets with club approval.  Dan McGrew 2nd; M2P.

 

Building/ Grounds (Dave Sypher):  Women from the correctional facility were not at the club today.  Pot holes were filled; everything is in working order.  Work at the R/P range is on hold.

 

Kitchen (Bruce Macdonald): Nothing to report.

 

Construction Committee (John Cheyney): Nothing to report.

 

Rifle/Pistol Range (Kevin Mullen): 

  • Through the end of November a total of 1036 tours were completed by the RO’s.  This is in addition to the handgun safety classes conducted by Terry Holm and others.
  • Kevin acknowledged Doug McLean’s concern about additional hits to the baffling, but RO’s are doing all they can to make sure shooters are competent to hit the targets.
  • Kevin asked for input regarding an issue of an R.O. who brings the same guest on the first or 4th Tuesday of the month to shoot free of charge.  This guest happens to be a club member. Doug McLean suggested a guideline of allowing one guest per quarter to shoot on designated RO days.  Kevin will review this suggestion and any others before a new guideline is issued. 

 

Rifle/Pistol Maintenance (Doug McLean): 

  • Last Sunday Rick Gaida, Doug and others thoroughly cleaned the R/P range.  It was very hard work and took a lot of supplies to complete the clean up:  8 environmental protective suits at $10 each, $30 worth of rags, 7 bottles of cleaner and a sleeve of paper towels.  The old carpet was taken out and Thom Halligan pressure washed the entire area. 
  • Doug indicated that the range should be cleaned at least every 90 days to keep it in good condition; however, he was concerned that there is little volunteer help coming from the RO’s.  If volunteers do not come forth, the club may need to hire a cleaning crew in the future.

 

Shooting Supplies- Rifle/Shotgun (Brian Baldwin):  Brian was not present, but provided this written report to Rick Gaida via email.  “Things in the back room look good.  We are running low on light #8 shells but that is because the PTSD shoot used so many cases of them.  That shoot had not been planned for when purchasing at the Sportco show last year.  We have plenty of light 7.5 shells.  I just received a shipment of Federal and Winchester primers and we have more clays powders for sale.  The price of the clays powder is going to be reduced to $151.00 for an eight-pound container.”

 

Handgun Classes (Terry Holm):  Terry provided a written schedule of proposed classes for 2017 and asked the Board to please review for any potential conflicts before Terry has it published on our website.  He mentioned that Thom Halligan will again provide help with registration for the classes.  Cost of the class is $100 and size is limited to eight participants.

Sunday Trap (JB Shattuck): All shifts are covered – we just need more shooters.

 

Thursday Night Trap (Pete Mitchell):  Things are back to normal.  There were 98 shooters who shot 193 rounds on Thursdays (this includes RO’s and guests). 

 

Continental Shoot (Pete Mitchell):  A practice shoot is scheduled for New Year’s Eve day Saturday, Dec. 31 starting at 9:00 a.m.at our club.  Terry Holm noted that because we are closed on Dec. 24 and 25 we are in compliance to hold this event on Saturday, Dec. 31.

 

5 Stand (Billy Aas):  Nothing to report.

 

Archery (Thom Halligan): There were between 24-35 people last Saturday at an archery shoot.  Terry Holm commented that he attended the event and it looked like the kids were really enjoying it.

 

Lead Shot Reclamation Options (Tom Lovrovich):  Tom noted that as of June 15 we had one ton of 8’s and there were 112 bags in the back room.  Every six months, we are buying a ton at about $38 / bag.  25,922 lbs total mined divided by 2 = 12,961 lbs which is GHSC’s share of the lead.  Shipping the lead from Gig Harbor to Phoenix, OR costs $1,025.  We pay half ($512.50). He provided a written summary of 3 reclamation options.   After some discussion, Doug McLean made a motion to approve Option 2, which provides for the club to inventory all reclaimed shot and resell it at $37.00 / bag or $40.00 / bag resulting in revenues of between $18,500 and $20,000.  Le Rodenberg 2nd, M2P.

 

Turkey Shoot (Tom Lovrovich):  Tom provided a written report of the Turkey shoot which took place on November 20 with a total of 2638 targets being shot.  Total net income from this event was $202.30. 

 

BOARD REPORTS

 

Treasurer (Dick Barnes):  November was an average month for the club; nothing dramatic occurred.  A written report was provided to the Board.

 

Labor & Industry Inspection (Rick Gaida):  Rick provided a written report of an inspection from WA State L&I which took place at the club on December 13.  Lisa Van Loo, Industrial Hygiene Compliance at L&I, met with Rick, Kevin Mullen, Le Rodenberg and attorneys Clark Davis and Matt Davis.  We were told that they were checking ranges in the area for compliance, but there was no indication of the frequency of future visits. The R/P range was not inspected.   

 A follow up meeting occurred on December 15 during which Ms. Van Loo met with Terry Holm and separately interviewed our 3 employees, Peter, Michael and Maddie.  We were left with the impression that the inspector was impressed with our safety and operational manuals and she commented that the club house and surrounding areas were neat and clean.  No lead was detected from the samples she took. 

 

Compliance Officer (Terry Holm):  Terry asked that each committee chair provide him with a list of projects that are necessary for efficient operation of their area of responsibility; i.e. things that are broken, things that must be cleaned-up or items that are needed.  He would like to know the cost and resources needed to complete the project, as well as the approximate time for completion; i.e. 1, 3, 5, or 10 years.

 

ADVISORY COMMITTEES

 

Shot Containment Curtain:  As reported, the law suit was resolved via email vote.  The initial offer from Nunn was $15,000; we countered at $25,000 plus fees which was accepted by Nunn.

John Cheyney reported that we do not have a price as yet for repairs as we need to get the price of fabric and cost of renting a lift.  An estimate of about $1100 per panel is likely.

 

North Creek DOE Agree Order: Kevin Mullen reported that an invoice was received from our attorney for consultation.

 

Harbor Hill Hwy Extension:  Le Rodenberg reported that 92% of members who voted were in favor of accepting the offer from the City.  The City Council had many questions but they were pushing for the agreement to be signed by the Christmas holiday.

 

Comcast Service:  Terry Holm reported that we are still waiting for the final approval from the City on the Harbor Hill Hwy Extension before the switch to Comcast can be made.

 

Investment Review Committee:  Le Rodenberg reported that Edward Jones has our investments diversified as follows:  63% in fixed funds, 35% in conservative stocks and 2% in cash.  Erin Abrigo from Edward Jones will come quarterly to make a report to members and the Board.

 

Newsletter:  Rick Gaida noted that once our membership program is completely up and running we will have the ability to send out a newsletter via email to all members who have email addresses.

 

Old Business:  

  • Jim Gough will be attending our next meeting to request money for scholarships.

 

New Business: 

  • Special thanks -- To Le Rodenberg for all the time and effort expended on the Harbor Hills Hwy Extension Project. 
  • Special thanks -- To Rob Gillanders for all the work done on behalf of the club and for his help in resolving the NetServices lawsuit.  After some discussion, Doug McLean made a motion to provide life membership to Rob Gillanders.  Terry Holm 2nd. M2P.

 

Holiday Schedule:  The club will be closed December 24, 25 and January 1.

 

Motion to Adjourn:  Terry Holm made a motion to adjourn the meeting; Doug McLean 2nd.  M2P.  Meeting was adjourned at 8:20 p.m.

 

Next Meeting:    Tuesday, January 17, 2017 at 7 PM; GHSC club house.

 

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

**************************************************************

 

Final

 

Minutes of the Gig Harbor Sportsman’s Club Special General Membership Meeting

 

November 22, 2016

 

Stated Purpose of the Special General Membership Meeting:  Vote by membership on the City of Gig Harbor’s proposal HHD1A (Harbor Hill Drive Extension project).

 

Details of the City’s offer had been mailed to registered members and posted on the Club’s website prior to the membership meeting.  The offer had been previously approved and endorsed by the Board of Directors.

 

Absentee ballots were made available upon request. 

 

Polls Opened by Rick Gaida at 6:30 p.m. and closed at 9:00 p.m.

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes and Norine Mullen.

 

Board Members present:  Doug McLean, Le Rodenberg, Tom Lovrovich, John Cheyney, Bruce Macdonald, Kevin Mullen, Dan McGrew, Jr., and Chuck Griffey.

 

Results:  Votes, including absentee ballots, were tallied by Election Chair, John Cheyney and Election committee members, Chuck Griffey and Bruce Macdonald.  Results were certified by Harlan Schmidt.

 

Proposal HHD1A passed with 125 yea and 10 nay votes.

 

Meeting adjourned at 9:15 p.m.

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

**************************************************************

 

Final

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

November 15, 2016

 

President Rick Gaida called the meeting to order at 7:00 p.m.

 

Pledge of Allegiance to the U.S. of America.

 

Officers present:  Rick Gaida, Terry Holm and Norine Mullen.

 

Board Members present:  Doug McLean, John Cheyney, Bruce Macdonald, Kevin Mullen, Dan McGrew, Jr., Chuck Griffey, Tom Lovrovich and JB Shattuck.

 

Board Members absent: Dick Barnes, Le Rodenberg

 

Chair people present:  Thom Halligan and Dave Sypher

 

Guests:  Mike Mitchell, Robert Joanis, Andrew Coster, Bob Wallin.

 

Minutes:

There were no changes to the minutes of the October regular Board meeting, which had been sent out via email.  Doug McLean made a motion to approve the October minutes.   Bruce Macdonald 2nd.  M2P.

 

GUEST SPEAKER

 

Mike Mitchell made a presentation to the Board regarding the possibility of having a Blues Festival to benefit the PTSD Foundation to be held on our club grounds.  The Foundation is a non-profit group that provides support for veterans who suffer from post-traumatic stress disorder.  The festival, which has run for the past 25 years in Tacoma, has chosen to donate proceeds to PTSD for the past 3 years.  Mike, who is a Vietnam veteran, has organized many of the Blues Festivals in the past. 

 

If approved by the Board, set up would be on a Friday afternoon for a festival that would run from 12:00 noon to 8:00 p.m. the next Saturday.  This would require the R/P range to be shut down on that Saturday.  All staging and equipment would be cleared by midnight so that the club’s shooting activities would not be affected on the next Sunday. 

 

Possible dates are either July 29 or August 12.  Board members had several questions about insurance, liability issues, power requirements, food vendors, etc.   While most thought this was a very worthwhile event for us to consider, more research was needed before the Board could vote on this proposal.    

 

REPORTS

 

Membership Update (Rob Joanis, Terry Holm):  Rob reported that we currently have 1,328 members plus another 25 or so new members to add into the total.  Terry said that the estimate of revenue from dues is about $37,000.

 

Caretaker (Thom Halligan): 

  • Grounds are in good shape with all leaves cleaned up.
  • A volunteer work party of about 10 people helped get Karl Ilaqua’s yard cleaned up, leaving their place spic and span. 
  • Terry Holm read an email from Karl Illaqua who wanted to thank everyone who has reached out to help his family.  Karl said the support has been overwhelming and he has been very touched by the kindness of those who have contributed cash, gifts, and volunteer work at the family’s home.
  • No resolution yet on hooking up to City water supply.  Cost of installing 70 feet of pipe under the pavilion would be approximately $2,700.  In the meantime, Thom’s daily water samples have been good. 
  • The grant to obtain funds for the new trap machines has been submitted, but it is being reviewed by a new person who claims that a certificate was needed.  After much back and forth, Thom reported that we have complied with all requirements.

 

Building/ Grounds (Dave Sypher):  Everything is working.  A tree came down yesterday, but after the general clean up everything looks good.

 

Kitchen (Bruce Macdonald): Nothing to report.

 

Construction Committee (John Cheyney): Nothing to report.

 

Rifle/Pistol Range (Kevin Mullen): 

  • More money was made this past month due to hunting season sight-in.  Revenue is up about $1K over last month.
  • All but four RO’s and RM’s will have met their currency requirements by the end of the year.
  • Kevin gathered a 3 person committee (Chuck Griffey, Dan McGrew and Kevin) to determine how to handle the four who will not be current, as waivers no longer exist. 
  • Need 4 turkeys for the clay shoots at the R/P range on Nov. 20 (day of Turkey Shoot).
  • Kevin also mentioned that memberships were given to those who helped with various projects at the club; however they still need to do the orientation before they can shoot.

 

Rifle/Pistol Maintenance (Doug McLean): 

  • At the 25-yard rifle side of the range there are lightweight bullets which are shredded and will need to be wet-mined versus dry-mined.
  • Cost for a water pump that is needed for the holding pond will be approximately $250.
  • The water line is running to the pond, but a vault is needed before the job can be finished.  This will cost about $250. 
  • Terry Holm made a motion to approve up to $600 for both projects described by Doug.  Dan McGrew 2nd.  M2P.
  • Chuck Treat has filled all the holes in the baffles (18 total).  Chuck has replaced 7 halogen light bulbs. 
  • Armor piercing bullets were found at the range in the last 3-4 months. 

 

Shooting Supplies- Rifle/Shotgun (Brian Baldwin):  Brian was not present to give a report, but Doug McLean reported that 22’s are getting low.

 

Handgun Classes (Terry Holm):  Terry provided a detailed summary report.  Terry Holm and Steve Benham are the authorized instructors.  Cost is $100 per student and students are required to purchase their own ammunition of approximately 150 rounds per class.  Thom Halligan provides registration and fees collection support.  This support is a huge part of the class success, and greatly appreciated by Steve and Terry.  31 classes were held from January to October.  Total students were 65 for the year bringing in $6,500 to the club. In addition about 50% signed up for membership.

  • 45 were women (70%)
  • 20 were men (30%)
  • 2 were youths (CMP program credit)
  • All successfully completed the class and completed the R&P orientation

Additional coaches participated as the primary core.  Our thanks to George Flaherty, Dan McGrew, Karl Ilacqua, Ron Durham, Mary Jordan, and Rick Gaida.  We are preparing to continue similar program and date schedule in 2017.

Sunday Trap (JB Shattuck): Everything is covered – we just need shooters.

 

Thursday Night Trap (Pete Mitchell):  Pete was not present to give a report, but Rick Gaida noted that revenues are up 20% over last month.

 

Continental Shoot (Andy Coster):  The schedule is set for the upcoming year. A practice shoot is scheduled for New Year’s Eve day (Saturday, Dec. 31) at our club. 

 

Archery (Thom Halligan): If it gets any slower, the program won’t exist.

 

5 Stand (Billy Aas):  Billy was not present to give a report.

 

Special Trap Shoots (John Cheyney, Tom Lovorvich):

  • Turkey Shoot (November 20):  Will be our 5th annual event.  Registration starts at 10:00 a.m. and shooting will be from 11:00 to 4:00.   Commemorative shirts are available for $12.00.

 

BOARD REPORTS

 

Treasurer (Dick Barnes):  Dick was not present to provide comments on his previously submitted written Income and Expense Report for October.  Rick Gaida pointed out that the merchant services line item under operational expenses is not correct.  This will be researched and corrected by Dick.

 

Compliance Officer (Terry Holm):  Women’s correctional facility contract for training is coming up for review.

 

ADVISORY COMMITTEES

Shot Containment Curtain:  Bruce Macdonald reported that we have filed a law suit against Nunn.  Necessary repairs on the shot curtain will be made in time for the Turkey shoot this Sunday.   

 

North Creek DOE Agree Order: Kevin Mullen reported that a new manager from the State came out to the club to walk the entire perimeter of the property.  There still was no guidance on when the coring samples will take place. 

 

Harbor Hill Hwy Extension:  

  • Rick Gaida reported that at the first of two informational meetings (Nov. 8) three people showed up.  Their questions were good and answers were given.  Next informational meeting is Nov. 16.   
  • Terry Holm read an email from a member that encouraged members to please make the effort to get to GHSC next Tuesday, November 22, 2016 and cast a YES vote for the approval of HHD1A, the Harbor Hill Extension around the edge of GHSC.  This email included additional details of the offer and was sent to a number of undisclosed club members.

 

Harbor Hill Hwy Extension Vote:  John Cheyney reported that 36 absentee ballots have been mailed out to date.  Absentee ballots cannot be sent via email – only through regular US mail.  They can also be brought in on November 22 by another member, as long as the ballot is in a sealed envelope. 

 

Comcast Service:  Terry Holm reported that we are still waiting for the City, but generally we are in agreement to go with Comcast.  Joel Messing has looked into renting a ditch witch to dig the trench for the cable lines.

 

Investment Review Committee:  Bruce Macdonald said that our Oppenheimer funds have been liquidated; otherwise nothing else to report.

 

Old Business:  Rick Gaida encouraged all members to be kind in their communications with each other as we are all working towards a common goal.

 

New Business: 

  • Scholarshipsin the past only one student has thanked us for providing a scholarship.  We also had one person refuse to accept the scholarship because it came from the Sportsman's Club. We should think about whether or not we should continue this practice.  Bruce Macdonald inquired if the Scholarship Committee was defunct.  Rick Gaida said he will talk to Jim Gough about it and report back.
  • Gravel - is needed to fill in holes in parking lot.  Doug McLean made a motion to approve up to $500 for the purchase of gravel.  Chuck Griffey 2nd.  M2P.
  • Carport – Dave Sypher indicated that a new carport is needed.  Trees will have to come down.  The City has lots of dirt and it can be compacted.

 

Motion to Adjourn:  Terry Holm made a motion to adjourn the meeting; Doug McLean 2nd.  M2P.  Meeting was adjourned at 8:35 p.m.

 

Next Meeting:    Tuesday, December 20, 2016 at 7 PM; GHSC club house.

 

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

**************************************************************

 

Final

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

October 18, 2016

 

President Rick Gaida called the meeting to order at 7:07 p.m.

 

Pledge of Allegiance to the U.S. of America.

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes and Norine Mullen.

 

Board Members present:  John Cheyney, Bruce Macdonald, Kevin Mullen, Dan McGrew, Jr., Chuck Griffey, and JB Shattuck.

 

Board Members absent:  Doug McLean, Le Rodenberg and Tom Lovrovich.

 

Chair people present:  Thom Halligan, Pete Mitchell, Brian Baldwin and Billy Aas.

 

Guests:  Robert Joanis, Doug Tenzler, Andrew Coster, Bob Wallin, Grant Lau, Joel Messing, and Rufus Clark.

 

Minutes:

There were no changes to the minutes of the September regular Board meeting, which had been sent out via email.  Bruce Macdonald made a motion to approve the September minutes.   Terry Holm 2nd.  M2P.

 

Several email actions had taken place between September’s Board meeting and this meeting.  Those email motions and resolutions were summarized and distributed to Board members.  Bruce Macdonald made a motion to include these actions and attach them to minutes of the October meeting.  Terry Holm 2nd.  M2P.

 

REPORTS

 

Membership Update (Joel Messing, Terry Holm): 

  • Rick Gaida introduced club member, Robert Joanis as someone who expressed interest in helping with our membership program. 
  • Terry Holm reported that we have 1203 members not counting the stack of membership renewals/applications to enter.  Should be close to 1300 when done. 
  • Joel Messing provided an update on the Membership Ties program.  Several test uploads have been done; working kinks out of system.  Joel reviewed pricing -- $279 first year license fee includes one administrator sign in.  Additional administrators are $99 each (1st yr) and $69 each in subsequent years.  Joel encouraged the club to consider remote hosting for a fee of $300/year.  Membership Ties holds the data, does back-ups and provides software updates.  It’s a very secure way to go.  
  • Research on driver’s license information reveals that there is no confidential information contained in the bar code; plus our club can choose to store name, address but not personal data such as eye color, height, weight.
  • Once all information is uploaded, the system can be used to generate automatic billing for membership renewals and send out information such as the newsletter.
  • Terry and Joel agreed to provide Rob Joanis with an introduction to Membership Ties and train him on how to enter data.

 

Caretaker (Thom Halligan): 

  • Six new women and one new guard from the WCCW were at club today.
  • Daily water samples that Thom has taken have been good. 
  • Thom will be representing our club at the Gig Harbor Halloween event in the downtown area – has about 4,000 treats to hand out.
  • Grounds have been cleaned of vegetation in preparation for winter.  R/P range area has been cleared of debris. 
  • Terry Holm acknowledged Thom for a great job in getting the grant money processed.  Check for all funds should be received in 2-3 weeks. 

 

Archery (Thom Halligan): Very slow, as are all shooting sports due to weather.

 

Kitchen (Bruce Macdonald): Growing concern about the freezer outside.  The seal may be bad and will need to be replaced.

 

Construction Committee (John Cheyney): Nothing to report.

 

Rifle/Pistol Range (Kevin Mullen): 

  • Things are going well although not as many shooters are coming out possibly due to the stormy weather. 
  • All RO’s and RM’s are on track and will have met their currency requirements by the end of the year.  There are no more waivers for doing Saturday tours; as Saturdays are still a problem to fill.    
  • Fencing is up around the evaporation pond.  Gates will be locked to provide for further safety and security of the area.  A sump pump will be installed for the drain-pond connection.  Per Rick Gaida, this work will be done by Doug McLean when he returns from his trip.
  • Some RO’s have expressed concerns about having to do membership sign ups, while being on duty for the range on busy days.  Kevin doesn’t want to add any additional responsibilities that may distract from their primary duties.  

 

Handgun Classes (Terry Holm):  7-8 classes are complete.  Next week is the last class.  Terry will provide a summary report at the next meeting.

 

Misc.  - Terry Holm provided an update on the Ilacqua family.  Karl’s wife is in a “wait and see” period following a treatment procedure.  We are considering gathering a work party together to provide help for upkeep of the family’s home.  Karl will be informing Kevin Mullen on what needs to be done.  Karl is extremely appreciative of everything which club members have done to help.  Kevin reaffirmed that monetary collections are still being accepted at the R/P range. 

 

Sunday Trap (JB Shattuck): Everything is covered – we just need shooters.

 

Continental Shoot (Pete Mitchell, Andy Coster):  A meeting will be held on Oct. 29 at Black Diamond to set up regular shooting dates for the Continental League.  A practice shoot may be scheduled for New Year’s Eve day (Saturday, Dec. 31) at our club.  Pete stressed that our club must provide a guarantee that our shot containment curtain is in place and all trap stations will be usable.  Doug Tensler commented that it would be wise to set up the practice shoot now. 

 

5 Stand (Billy Aas):  Nothing to report.

 

Shooting Supplies- Shotgun (Brian Baldwin):  Wads are on order; otherwise supplies are in good shape.  Brian is looking at ordering 4 to 6 more 8 lb.-containers of powder to have in inventory based on the current political election climate.

 

Special Trap Shoots (John Cheyney):

  • PITA:   Seafood Shoot was a big success.  The weather was good, club looked great and participants were very complementary of the event.  John provided a written financial report showing income and expenses.  Total net income was $1,715.11.
  • Turkey Shoot (November 20):  Will be our 5th annual event.  Registration starts at 10:00 a.m. and shooting will be from 11:00 to 4:00.   John and Tom Lovrovich are working on getting a good price for turkeys, as everyone who participates is guaranteed to go home with a turkey.  5-stand will be closed for this event.

 

BOARD REPORTS

 

Treasurer (Dick Barnes):  This written report covers the first month of the club’s new year.  Dick has provided a conservative estimate for revenue and expenses.  No expenses were reported under wages because the last pay day for September will hit in October and will be reported next month.

 

Compliance Officer (Terry Holm):  Club has received insurance paperwork covering us to 2017.  Medical training is up-to-date.  We are in compliance.

 

ADVISORY COMMITTEES

Shot Containment Curtain:  Rick Gaida reported that we are going forward with filing a law suit again Nunn, but at the same time we will begin to move forward on making the necessary repairs.  A discussion took place on how we will proceed with the repair process.

 

North Creek DOE Agree Order: Kevin Mullen reported that the State has finally taken some action in that they want to meet with us and walk the property (again).  This will take place on Thursday, October 20. 

 

 

Harbor Hill Hwy Extension:  

  • Rick Gaida reported that we are planning to have two informational meetings (dates to be determined) with members to review the City’s offer to buy part of our property for the proposed right of way.  Meeting to vote on the City’s offer is tentatively scheduled for November 17 between 5:00 and 7:30 p.m. (this was posted on the website).  Rick said that the offer is looking very favorable and with the addition of a ballistic wall to be built as part of the project, it will give us total protection for the R/P range.  Doug Tensler raised the question of whether or not the City will give us protection from future noise complaints.  This is unknown.
  • A discussion ensued regarding how members would be notified of these meetings.  Kevin Mullen made a motion that the club send a post card, letter, or flyer to all members to advise them of meeting dates.  JB Shattuck 2nd.  M2P.
  • Absentee ballots will be available to those who cannot vote in person.

 

Investment Review Committee:  Rick Gaida reported that we have moved our investments to be managed by Edward Jones.

 

Old Business:  None

 

New Business:  Kevin Mullen reported that 3 new RO’s have completed all requirements to become RO’s.  The fourth person has yet to respond to doing the internship and is in question.

 

Motion to Adjourn:  Dan McGrew made a motion to adjourn the meeting; Terry Holm 2nd.  M2P.  Meeting was adjourned at 8:15 p.m.

 

Next Meeting:    Tuesday, November 15, 2016 at 7 PM; GHSC club house.

 

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

 

Email Actions for GHSC

 

 

9-22-16 - Dan McGrew made a motion via email that we move forward with the most appropriate bid to complete the fencing project around the retention pond, not to exceed approximately $6000.  Terry Holm 2nd; M2P.

 

10-1-16 - Per Rick Gaida - being that the funds for the fencing of the R/P retention pond have been approved and Olympic Fencing Specialist has come up with the best pricing and starting time, we will accept Olympic Fencing Specialist's bid.

 

**************************************************************

 

10-4-16 – Per Rick Gaida - I am forwarding Dan Nunn's of Netservices final reply to our request for repair and rework of the installation of our shot curtain.  He has essentially said no to doing anything.  Robert Gillanders, our acting pro bono attorney, feels that Nunn thinks that we are not going any further with this and assumes that we will do all necessary repairs ourselves at our own expense.  Rob has recommended filing suit.  He is willing to work for half fee.  The question is do you want to go ahead and file the suit or drop the matter?
 

10-11-16 – Kevin Mullen made a motion that the Board authorizes the expenditure of $1,800.00 to be forwarded to our attorney, Robert Gillanders, in order to cover our filing fee, service costs, and initial portion of anticipated attorney's fees.  Le Rodenberg 2nd; M2P.

 

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10-6-16Rick Gaida informed Kevin Kroll, Business Account Executive from Comcast of the following:  Hopefully within the next month we will have final approval by the City of Gig Harbor of exactly where and when the new access to the Gig Harbor Sportsman's Club will be.  So we would like to delay installation by Comcast until then.  If this is acceptable, I have been authorized by the GHSC Board of Directors to  Docusign the agreement.  On 10-7-16 Rick reported that installation will be delayed for a minimum of 60-90 days.

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10-11-16 Per Le Rodenberg - If the proposed right of way is sold to the city, the site plan of our property will need to be redrawn, both for the city's submittal to the City Planning Department and for the design review application.  The city has offered to complete and pay for our portion, but they need our approval in writing to do our portion.  This approval has nothing to do with a commitment to sell but only to move the project forward saving time.  If we can get a majority of votes in favor of this money and time saving offer, I will write a letter for Rick's signature giving our consent.  We have what maybe the last of several negotiating sessions tomorrow and they have asked for the letter to be delivered then if possible.

I am making a motion that we give the city permission to draw the site plan which will save us for paying for it sometime in the future.  Terry Holm 2nd; M2P.

   

 

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Final

 

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

September 20, 2016

 

President Rick Gaida called the meeting to order at 7:00 p.m.

 

Pledge of Allegiance to the U.S. of America.

 

There were no changes to the minutes of the August regular Board meeting, which had been sent out via email.  Dan McGrew made a motion to approve the August minutes.   Doug McLean 2nd.  M2P.

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes and Norine Mullen.

 

Board Members present:  John Cheyney, Bruce Macdonald, Doug McLean, Kevin Mullen, Dan McGrew, Jr., Le Rodenberg, Tom Lovrovich and JB Shattuck.

 

Chair people present: Dave Sypher, Pete Mitchell, Brian Baldwin and Billy Aas.

 

Guests:  Chuck Griffey, Ben Pearson, Doug Tenzler, Andrew Coster, Frank Treese, Grant Lau, and Rufus Clark.

 

Guest Speaker:  Kevin Kroll, Comcast

 

Kevin provided the Board with a summary of information regarding current phone and internet usage as well as a proposal from Comcast on improving our service while trimming some cost on monthly bills.  Currently the club spends $452.77/ month on 2 phone lines, internet and Direct TV.  Comcast’s proposal includes an expansion of phone lines to 4, higher speed internet, and standard TV for $414.50/month (before tax).  There is a one-time installation and activation charge of $168.80.  Construction costs of approximately $7,378 would be covered by Comcast, but the club would be responsible for digging the trench for cable lines.  Le Rodenberg informed Kevin that the configuration of roads is subject to change based upon plans the City has proposed.  Le will provide a diagram to Comcast. The Board thanked Kevin for information and said it would review the proposal in next 30 days as requested by Comcast.

 

Caretaker’s report (Thom Halligan):  Thom was not present, but provided a report:

 

  • Application for F.A.R.R. matching grant funds for trap machines and installation in the amount of $41,662.27 will be submitted provided there are no additions or corrections.
  • City has confirmed that the club can continue to use water for irrigation.
  • Lead reclamation was done; 7 barrels collected in front of shot curtain; 2 barrels collected from behind the curtains.
  • Thom will be gearing up for the 2017 Gig Fest Parade and will be looking for 100 participants.

 

Buildings/Grounds report (Dave Sypher):  Women from WCCW were at the club today to help clean restrooms and rearrange tables. 

Kitchen report (Bruce Macdonald): The kitchen has been staffed for all needs; have heard no complaints.  Bruce will be working the counter for the shoot this weekend – could use some help on Saturday.

 

Construction Committee report (John Cheyney): Nothing to report.

 

Rifle/Pistol Range Report (Kevin Mullen): Still having problems filling Saturday slots.  Kevin is considering changing range hours on Saturday to reduce number of slots to fill.  At a recent RO training class, four people showed up but so far only one individual has completed a required tour of duty.

 

R/P Maintenance report (Doug McLean): The holding pond was completed thanks to Andy Coster’s friend.  (Board approved the work to be completed at a very favorable bid of $2000 via email on August 20).  Doug has purchased conduit and drain lines.  Materials for fence will total $850, plus an auger must be rented to dig the post holes at a cost of $109/day or $278/week.  Due to Doug’s health condition, his doctor’s have advised him not to do any heavy labor—help is needed.

 

Shooting Supplies Report – R/P Range (Doug McLean):  There is plenty of center fire ammunition; however, we are low on 22’s.

 

Handgun Classes report (Terry Holm):  Handgun classes are full; the 7th class is next week.  October class is already full. 

 

Misc.  - Terry Holm mentioned that the Ilacqua family could benefit from gift cards or other donations due to a serious health condition of Karl’s wife.  Kevin Mullen mentioned that a collection was started at the R/P range. 

 

Sunday Trap Report (JB Shattuck): All shifts are being covered.  Orientation courses are being given.

 

Thursday Night Trap Report (Pete Mitchell): These number are for a 3-week period:  79 shooters; 165 rounds.

 

5 Stand Report (Billy Aas):  The rabbit trap died.  Dave Sypher mentioned that he thought he may be able to resurrect it.  He will need to change out 2 plugs at a cost of $17.50 each.  Cost was approved.

 

Shooting Supplies- Shotgun (Brian Baldwin):  Supplies are looking good – all powders are available.  Remington type wads are on short supply.

 

Archery Report – provided by Thom Halligan – As of October 12, Thom will change operating hours for both Wednesday and Saturday operations.  Archery will start at 10:00 a.m. and end at 2:00 p.m.  Birthday party times are negotiable.  The range will not be opened during times of heavy rain.

 

Special Trap Shoots:

 

  • PITA (John Cheyney):   Seafood Shoot is this Friday, Saturday and & Sunday.  Set up will take place on Thursday night.  Not many club members have signed up to help.  Volunteers to keep score are especially needed.
  •  InterClub (JB Shattuck):  Official results are not in but the trophy is here at the club.  Per Dave Sypher, we did win it overall.  Results will be in by next week.
  • PTSD Foundation Shoot (Andy Coster):  Event was last Saturday 9-15.  A total of 19 squads shot 4607 targets.  $10,000 was raised for the PTSD Foundation.  Our profit on the event was $257.39.  Andy thanked all those who volunteered to help.  If we do it again, Andy recommended we start at 9:00 a.m. instead of 10:00.

 

BOARD REPORTS:

 

New Board Member:  Rick Gaida announced that pending Board approval Chuck Griffey has agreed to replace Chuck Nicodemus who resigned effective 8/31/16.  Doug McLean moved that Chuck Griffey be approved to serve out Chuck’s Board position.  Le Rodenberg 2nd.  M2P.

 

Treasurer’s Report (Dick Barnes):  A written annual income and expense report for 2015-2016 and GHSC Balance Statement for Quarter 4 (ending 8-31-16) were provided to the Board.  Dick noted:

 

  • Non- budgeted expenses of $40,680 for new trap machines have not yet been received.  When received, our deficit will come down to $12,738.
  • Last column on the annual income & expense report shows the percent of total that each category contributes – i.e. membership dues at $58,575 is the largest source of income at 32% of total revenue ($183,198).  
  • Dick noted that the balance statement shows the value of our club. 
  • Questions regarding this report were answered.

 

Compliance Officer’s Report (Terry Holm):  City license is coming up in a month; a second WCCW contract will come due in Nov/Dec.  Terry asked committee chairs to provide information on the number of youths who have participated in events for the year.  This is needed for the CMP report.  Le Rodenberg inquired about whether or not the amended By-Laws have been registered with the State.  Terry said he has not gotten that done as yet.

 

Membership report (Terry Holm):   Membership totals are in around 1430, not the 1600-1700 range we have seen in the past.  Rick Gaida reinforced that the Membership Secretary position is still open and the club really needs to fill the spot.

Advisory Committees

 

Shot Containment Curtain:  Tom Lovrovich reported that a letter has been sent to Nunn regarding our position; but no response has been received as yet.

 

North Creek DOE Agree Order: Kevin Mullen reported that there has been contact with the consultant on mining of the lead, but nothing new has been forthcoming from the State.

 

Harbor Hill Hwy Extension:  Le Rodenberg reported that negotiations are still underway.  The offer from the City has been described by real estate brokers / attorneys on our side as a good offer.  Le is still hoping to improve upon it.  Since we are still in negotiations, details cannot be shared.  Once finalized, the Board will have an opportunity to review and approve before it goes to the general membership for approval.

 

Calendar and newsletter:  Norine Mullen reported that Dan Wilner called to say he would now be able to produce an online newsletter as planned.  Norine will follow up and get him in touch with Teresa Rebo.   For now, please continue to send info to Teresa Rebo. 

 

Motion to Adjourn:  There being no “new or old business,” Le Rodenberg made a motion to adjourn the meeting; Doug McLean 2nd.  M2P.  Meeting was adjourned at 8:05 p.m.

 

Next Meeting:    Tuesday, October 18, 2016 at 7 PM; GHSC club house.

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

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Final

 

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

August 16, 2016

 

President Rick Gaida called the meeting to order at 6:58 p.m.

 

Pledge of Allegiance to the U.S. of America.

 

There were no changes to the minutes of the July 19th regular Board meeting or the August 2nd special Board meeting, which had been sent out via email.  Kevin Mullen made a motion to approve both sets of minutes.   Doug McLean 2nd.  M2P.

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes and Norine Mullen.

 

Board Members present:  John Cheyney, Bruce Macdonald, Doug McLean, Kevin Mullen, Dan McGrew, Jr., Chuck Nicodemus, Le Rodenberg and Guy Southard.

 

Board Members absent:  Tom Lovrovich

 

Chair people present: Thom Halligan, JB Shattuck and Billy Aas.

 

Guests:  Chuck Griffey, Don Davies, Teresa Rebo, Doug Tenzler, Andrew Coster, Frank Treese, Bob Wallin, Stephen Dadabo, Chuck Treat.

 

Caretaker’s report (Thom Halligan):  Getting ready for fall. 

  • Water testing is a continual process.  Thom reported testing water daily and we are in compliance.  This process will allow the club to continue to use well water for irrigation.
  • Thom was contacted by the organizers of a Blues & Jazz Festival who would like to use our facility and grounds.  He will provide us with further details when available. 
  • As a follow-up on old business, Thom said that the State has certified that we have a safe range.  Le Rodenberg will complete the paperwork in order to get reimbursed for new traps purchased under the terms of the grant. 
  • Although we are not required to have a defibrillator on site, we do have a one.  Thom had to purchase new pads and a battery.

 

Buildings/Grounds report (Dave Sypher):  Dave was not present to give a report, but was recognized for having shot 100 targets straight at Poulsbo last week.

 

Shooting Supplies Report (Brian Baldwin):  not present to provide a report.

 

Kitchen report (Bruce Macdonald): For the annual meeting this Thursday the grill will not be turned on due to expected heat wave.  Outdoor barbecue grills will be available for “grill your own” hot dogs.  Chips and drinks will be available for purchase.

 

Construction Committee report (John Cheyney): Nothing to report.

 

Election Committee report (John Cheyney):  Ballots are ready to go.  John had absentee ballots available as well.  Annual meeting begins at 6:00 p.m. on Thursday, August 18. 

 

Rifle/Pistol Range report (Kevin Mullen): In the first 6 months of this year 697 tours have been filled.  RO’s are all in compliance at this time.  Kevin mentioned that he would like to have some ideas about how to protect the R/P range when road construction is underway.

 

R/P Maintenance report (Doug McLean): Doug has received only one bid to construct a holding pond behind the pistol range; however, because funds were not immediately available for this project the earliest it could be completed is sometime next spring. Le Rodenberg clarified that having a holding pond is not a directive from the Department of Ecology nor is it part of the Farallon project.  Since this project is of interest to the club, Rick Gaida asked to have an RFP developed for this project and put it out to bid.  Doug has a drawing of the holding pond plan showing dimensions of 16 x 15 feet with a depth of 5 feet.  Rick asked Kevin Mullen to work with Doug on writing up the RFP.  Andy Coster mentioned that he knows someone who could do this work.

 

Handgun Classes report (Terry Holm):  Classes remain full.  Most people completing the class are signing up for club membership.

 

Sunday Trap Report (JB Shattuck): All shifts are being covered.  Orientation courses are being given.

 

Thursday Night Trap report (Pete Mitchell): not present to provide a report.

 

5 Stand Report (Billy Aas):  Billy asked if a door could be put on the east side of the 5-stand station.  John Cheyney responded that he would look into doing this, but could use some additional volunteers to do the labor.  Billy mentioned that the new traps are wonderful.

 

Archery report (Thom Halligan):  The Wednesday archery program is going well – 150 feet shoot.  Thom reported that a participant wanted to set up to shoot a shotgun at the archery range.  Thom has never allowed this.  Birthday parties are going strong.

 

Special Trap Shoots:

  • PITA (John Cheyney):   Seafood Shoot on Sept. 23, 24 & 25 is coming up.  Will need at least two trappers for this event. 
  • InterClub (JB Shattuck):  JB encouraged everyone to come and shoot at 9:00 a.m. on Sept. 10 in Poulsbo.
  • Emergency Food Network (JB Shattuck):   Last Friday, Aug. 12 an event held at our club raised $19,686 to support the EFN.  Additional donations were given by the participants to round it up to $20,000.  There were 22 squads who shot 4900 targets (18 cases of shells).  JB reported that there was lots of RO’s on board to help and wished to thank Harlan Schmidt, Joel Messing, Andy Coster, and Pete Mitchell.
  • PTSD Foundation Shoot (Andy Coster):  This event starts at 8:30 a.m. on Sept. 15.  There will be 35 squads shooting 50 rounds per person.  It’s being heavily advertised and is open to the public.  Cost is $200 per person.  There will be a barbecue (provided by a food truck) and 7-Seas keg available after all shooting has stopped.  Andy said he needs at least 5 RO’s to participate.  There will be a safety briefing before the shoot begins.  Rick encouraged everyone to support this shoot, especially veterans.

 

At this point in the meeting the Board entered a closed session.

 

Treasurer’s Report (Dick Barnes):  A written income and expense report for July 2016 was provided to the Board.  Dick noted:

 

  • He added two lines having to do with Asset Conversion.  These are in regard to the sale of old trap machines and the purchase of new - neither of which are "operational" expenses or incomes. The club is not losing $40,000, but is exchanging currency for equipment.  The rest of the money from the sale of trap machines will show up next month.
  • 92% of the year is completed.  Trap and range fees as well as memberships are off target.   Dick predicts that at year-end we will have about a $10,000 shortfall. 
  • Dick reviewed shot shell purchases over the past 2 years and did not find any discrepancies.  The procedure is in place to perform inventories.
  • Rick Gaida reported that Doug McLean completed an ammunition inventory and as of 7/26/16 we have $25,189.75 in inventory.  Doug found 3 errors and corrected them.

 

Frank Treese asked the Board what plan we had to” right the ship.”  Dick responded that we had some large costs this year; but we have enough in reserves to cover any shortfall in the next 15-20 years.  Building membership is the key to our growth and we must begin to look at ways to market our club.  Additionally we are going to mine lead soon which will provide income to the club.

 

Membership report (Terry Holm):   During the first few months of the year, about 200 people didn’t renew their memberships, but membership numbers are starting to come back.  Currently we are getting 30-40 renewals or new memberships per month.  Membership totals are in the 1300 range.

Compliance Officer’s Report (Terry Holm):  A requirement for the Shot Curtain Grant is that we have adequate liability insurance in effect.  Dick confirmed that no insurance policies have lapsed.

Advisory Committees

 

Shot Containment Curtain:  No update.

 

Major Projects Committee:  No update.

 

North Creek DOE Agree Order: Kevin Mullen reported that Farallon is going to do additional testing.  Nothing more from the city. 

 

Harbor Hill Hwy Extension:  Le Rodenberg reported that he had a meeting with the city; negotiations are underway.

 

Membership Review Committee:  Terry Holm reported that Shae is going off to college, but she will continue to enter membership info for the club. Joel Messing is working on configuring the database.  Currently there is no backlog of members to enter into the new system – everything is done weekly.  We are not ready to print membership cards yet, so we are manually producing them for now.   When Joel is finished configuring the data, we will be able to take a spreadsheet with member data and upload it to produce the membership cards.  Terry said he will be isolating those members that did not renew membership from those that are new members.

 

Investment Review Committee:  Le Rodenberg said that he is waiting for a proposal from one other investment advisor – Zack Rosenberg.

 

Calendar and newsletter:  Rick Gaida reported that Dan Wilner will not be able to produce an online newsletter as planned.  For now please send info to Teresa Rebo. 

 

Old Business: 

  • Standing Committees:  Terry Holm indicated the need to re-establish the standing committees that were always in process.  Doug McLean made a motion to re-establish the standing committees listed in our by-laws.  Chuck Nicodemus 2nd.  M2P.
  • Lead Recovery:  Thom Halligan mentioned that the lead recovery project was being planned for the end of the month.  Le Rodenberg said to hold off until we get an OK from the city.  Le also noted that we should get bids for this project.
  • Dust Control:  Thom Halligan reported that a 15% discount was being offered to the club from the company who does dust control, but he did not feel it was necessary to have this service performed at this time.

 

New Business:

 

  • Michael Smith Trap Help/Cashier: Rick Gaida reported that Michael Smith has taken on a lot more responsibilities at the club and thought we should consider raising his hourly rate by 50 cents per hour.  Rick commented that it would only result in about $3.00 more per week.  Chuck Nicodemus moved that Michael Smith’s hourly rate be increased to $10.50 per hour.  Doug McLean 2nd.  M2P.
  • Signage:  Don Davies raised the issue of our sign needing to be updated.  He said that at least 3 people he has talked with thought that we only offer archery.  We need to advertise all of our venues.  John Cheyney and Tom Lovrovich will work on this.
  • Jack Banks – Dan McGrew notified the Board that Jack Banks, although not an RO or RM, has asked to become trained as an administrator.  Kevin Mullen did not approve.
  • Advertising by members:  Dan McGrew said that Mark Roy who recently joined the club asked whether or not he could display a banner to sell his services for gun sales / transfer.  Mark has a Federal Firearms License and indicated he would give a discount to club members.  Kevin Mullen responded that it would be OK for Mark to put a flyer or business card on the bulletin board.  Dan will talk with Mark.
  • No Smoking signs:  Le Rodenberg noted that unauthorized No Smoking signs that are in poor taste have been posted.   Rick Gaida said that all signage should have Board approval and Le should remove those in question.     
  • Cost of Supplies:  It was mentioned that our shot supplies are not being sold at competitive rates – i.e. a bag of shot is $45 at our club, but can be purchased elsewhere for less.  Dick Barnes thought we should keep our rate at $45 because it is sold as a convenience to members. 
  • Shot Curtain Negotiations:  Doug Tensler asked if the Board would inform members about these negotiations.  Rick Gaida responded that we are still in negotiations with NetServices and the communications are confidential attorney-client material.  When things are settled, we will be communicating the outcome.

 

Next Meeting:    Tuesday, September 20, 2016 at 7 PM; GHSC club house.

 

Meeting Adjourned:  Doug McLean made a motion to adjourn the meeting.  Dan McGrew 2nd.  M2P.  Meeting adjourned at 8:22 PM.

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

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Final

 

Minutes of the Gig Harbor Sportsman’s Club Special Board Meeting

 

August 2, 2016

 

President Rick Gaida called the meeting to order at 7:00 p.m. (quorum present)

 

Officers present:  Rick Gaida, Terry Holm, Dick Barnes and Norine Mullen.

 

Officers absent:  Darline Sypher

 

Board Members present:  Le Rodenberg, John Cheyney, Bruce Macdonald, Doug McLean, Kevin Mullen, and Dan McGrew, Jr.

 

Board Members absent:  Chuck Nicodemus, Tom Lovrovich, and Guy Southard.

 

  • Rick Gaida announced that Chuck Nicodemus will be resigning as a Board member due to health reasons, effective August 31, 2016.  Rick is considering Chuck Griffey to fill Chuck’s position and will seek Board confirmation at a future meeting.
  • Le Rodenberg will be meeting with the city next week to review appraisals.  He mentioned that the city has also asked if any of the city councilmen are members of the GHSC.  Terry Holm will look at our membership roster and get the info to Le.

 

Meeting Adjourned:  Doug McLean made a motion to adjourn the meeting.  Kevin Mullen 2nd.  M2P.  Meeting was adjourned at 7:05 p.m.

 

The Board then entered into an executive session to discuss the settlement offer from Dan Nunn.

 

Respectfully submitted, Norine Mullen, Recording Secretary

 

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Final

Minutes of the Gig Harbor Sportsman’s Club Board Meeting

 

July 19, 2016

 

President Rick Gaida called the meeting to order at 7:00 p.m. (quorum present)

 

Pledge of Allegiance to the U.S. of America.

 

There were no changes to the minutes, which had been sent out via email.  Doug McLean made a motion to approve June minutes.  Dan McGrew 2nd.  M2P.

 

Officers present:  Rick Gaida, Dick Barnes and Norine Mullen.

 

Officers absent: Terry Holm, Darline Sypher

 

Board Members present:  John Cheyney, Bruce Macdonald, Doug McLean, Kevin Mullen, Dan McGrew, Jr. and Guy Southard.

 

Board Members absent:  Chuck Nicodemus, Tom Lovrovich, and Le Rodenberg

 

Chair people present: Brian Baldwin, Dave Sypher, Pete Mitchell, Thom Halligan.

 

Guests:  Don Davies, Doug Tenzler, Grant Lau, Frank Treese, Blake Swanson and Bill Swanson.

 

Guest Comments: Blake Swanson thanked the Board for awarding a scholarship to him.  He graduated from Gig Harbor High School and is planning to study business finance at Baylor University in Texas.

 

Caretaker’s report (Thom Halligan):  Everything is going well.  Thom is preparing for 3 major events coming up.  (Secretary’s note:  The dahlias are outstandingly beautiful!)

 

Buildings/Grounds report (Dave Sypher):  Trap grounds look great; all wads picked up.  The last two traps purchased from the grant money have been assembled.  Dave will pick up the batteries on Thursday.  He is ready to work on 5-stand.  Two of the old traps have been sold to Bremerton for $1000 each and two traps were sold to the Cashmere Club for $1350 each.  Total proceeds are $4700.  Pete Mitchell acknowledged Dave for his excellent work with maintaining all the traps.

 

Shooting Supplies Report (Brian Baldwin):  We have plenty of shells, shot, primer, wads and powder in inventory.

 

Kitchen report (Bruce Macdonald): Things are going well.  Our first Taco Thursday will be coming up on July 28th.  Aside from the usual burgers, we will also have prawns to sell thanks to Guy Southard’s company.

 

Construction Committee report (John Cheyney): Nothing to report.

 

Election Committee report (John Cheyney):  There are four candidates running for four Board positions:  Doug McClain, Kevin Mullen, Tom Lovrovich, and JB Shattuck.  Dick Barnes is the sole candidate for Treasurer and so far no candidate has surfaced for Membership Secretary.  Per our by-laws, John asked three (3) times if there were any nominations from the floor for:

  • Board of Directors positions
  • Treasurer’s position
  • Membership Secretary’s position

There being none, the official ballot was closed.  It was noted that on election night, nominations can be accepted from the floor for any of the open positions provided the candidate is present at the meeting.  There was discussion about describing the Membership Secretary’s job for the newsletter, as the job has changed significantly since the purchase of the new computer system. 

 

Rifle/Pistol Range report (Kevin Mullen): No problems have been reported recently; however, there has been an issue with the pulleys.  Income is seasonally down a bit.  The First Shot event had to be canceled due to costs which our club would have had to pay for transfer of guns to the participants.  Also the special shoot for a woman suffering from a rare type of eye cancer was canceled by the Gig Harbor police department because the participant’s mother did not wish to have her daughter shoot.  A request to rent the range on Saturdays from a women’s shooting club in Port Orchard was denied, as they wanted to have exclusive use of the Range on those days while using their own instructors and range personnel.

 

R/P Maintenance report (Doug McLean): Last Tuesday Rick Gaida and Doug took all the scrap metal (brass and aluminum) to be recycled.  They were paid a total of $1,577.52.  Doug found out he needs to get a scrapping license to do this.  Doug also reported blowing all powder off the range.  A cougar and a bear have been recently sighted on the property.

 

No reports for the following:

  • Handgun Classes Report (Terry Holm)
  • Sunday Trap Report (JB Shattuck)
  • 5-Stand Report (Billy Aas)
  • InterClub (JB Shattuck)

 

Thursday Night Trap report (Pete Mitchell): 105 shooters; 182 rounds.  Things are going well.

 

Archery report (Thom Halligan):  Thom notified the school that on July 29, the program will be closed and the equipment will be returned to the school.  Otherwise, things are slow but good.

 

Special Trap Shoots:

PITA (John Cheyney):   We have 9 reservations for camp sites for the Seafood Shoot on Sept. 23, 24 & 25.  Last year we only had 4 RV’s on property.  John reported having handed out 33 dozen fliers regarding the event.  He reminded us that the R/P range will need to be closed. 

State Shoot (Grant Lau): Grant provided the Board with a written summary of results from the 2016 WSPITA Championships held in Little Rock, WA at the Evergreen Sportsman’s Club.  GHSC shooters garnered a lion’s share of trophies (22 in all).

John Mullins:  High All Around champion (390/400 championship targets), High Overall Champion (967/1000 targets), WA Doubles champion (98/100), 3 more event championship trophies, plus 2 other class trophies, for a total of 8 in all.

Art Fenton:  Class AA High Overall, Elder High All Around champion, WA Singles champion (199/200) and 3 other event class or category trophies; a total of 6 trophies in all.  Most impressive is that Art accomplished all of this while being in charge of much of the shoot.

Madison Cheyney:  WA State Lady Hdcp Champion for 3rd consecutive year, Sportco Hdcp Lady Champion, Kenmore Hdcp Lady Champion.

Teresa Rebo:  WA State Lady Doubles Champion, Gig Harbor Dbls Lady Champion.

Grant Lau:  WA State Vet Doubles champion, Kenmore Hdcp Vet Champion.

Michael McFall:  WA Hdcp Short Yard Champion R/U.

 

State Bunker Shoot – George Clark was high overall and Doug Tenzler placed 2nd.

 

Misc.

  • JB Shattuck was appointed to run the Emergency Food Network (August date)
  • John Cheyney placed a plaque on the mantel that the club received for its support of the PITA shoot.
  • Grant Lau raised a question about who is in charge of the grant for trap equipment and stated that we need to be sure that all requirements are being met.  Thom Halligan said he would follow-up with Le Rodenberg to make sure we are in compliance with the terms of the grant.

 

At this point in the meeting the Board entered a closed session.

 

Treasurer’s Report (Dick Barnes):  A written income and expense report for June 2016 was provided to the Board.  Dick noted:

  • June revenues were a bit slow. 
  • We paid for trap machines; grant money will offset it.
  • In response to question from John Cheyney, membership dues are pretty much caught up.
  • Guy Southard raised a concern about shotshells expense totaling over $15,687 versus revenue of $6,014.  Do we have nearly $10,000 in inventory and are we getting paid for special orders?  Doug McLean said that he does an inventory every 90 days and not a lot has been bought or sold.  Brian Baldwin indicated that no deliveries were received in June.  Dick said he would do further checking and get back to the Board with an answer.

 

Advisory Committees

Membership report (Terry Holm via email):  

We are caught up with over 200 renewals and new memberships into the database and are working on them as they come each week now.  Many thanks to Joel Messing for over 100 hours of effort in the Memberties application and existing data base and more hours from Shae Ryalls entering all the backlogs of renewals and new members.  We were able to do a test load of 20 members from the database to the Memberties system, but need to make adjustments to the various categories, member types, dues types, occupations etc. to be able to load all the existing data into the new system.
I am handling various emails and inquiries about renewals and the reissuing of badges.  As soon as we get the data loaded, we will be able to print and issue new badges. I have sent the list of expiring dues for July and August to Teresa Rebo and she has added them to the online newsletter.  We still have some work to do but are making progress.
If anyone comes across a mailed letter from CATHY HUGHES with a renewal check in it please let me know.  She has contacted me about mailing her check at the end of June but I have not seen it yet.

Compliance Officer’s Report (Terry Holm via email):  The VP Compliance area I have not had any new items to handle this past month.

Projects Procedures Committee:  (Terry Holm via email):  Continues to meet and have conducted three interviews, with several more interviews planned in the next few weeks.  We have begun to list conclusions based on the documents review and the interviews completed so far.  As the last couple of interviews are completed, the final list of conclusions will be complete and then recommendations will be prepared for an out brief and review by the BOD and officers for consideration.  (Per Rick, a checklist of future projects will be ready by the August meeting.)

 

Shot Containment Curtain:  Discussions are continuing with Nunn.  Updates will be provided.

 

North Creek DOE Agree Order: Kevin Mullen reported there is no update.

 

Harbor Hill Hwy Extension:  No update.

 

Investment Review Committee:  No update.

 

Calendar and newsletter:    The calendar has been posted on the wall in the club house.  Rick Gaida reported that Dan Wilner will be producing an online newsletter.  Dan’s email address is:  dan.wilner21@gmail.com

 

Old Business:  None

 

New Business:

  • Audits – After several audits regarding the financial health of the club, many of the recommendations have not yet been implemented.  Rick mentioned that we need volunteers to work with Dick Barnes to get this done. 
  • Committees - Brian Baldwin suggested that we look at establishing standing committees to accomplish various tasks that need to be handled.
  • Swap Meet – Kevin Mullen said he’s been asked if the club will be having another swap meet this summer.  Mary Jordan organized the swap meet for the past couple of times.  It was suggested that she be contacted.
  • Labor Costs on Trap Range – Doug Tenzler raised a concern about the number of paid helpers we currently have on Thursday nights and Sundays and suggested we look at using RO’s to fill the traps.  Pete Mitchell responded that we have many aging members that can’t get in and out of the trap houses easily.  Rick Gaida said that the BOD will look at any recommendations that Pete and JB might have about staffing after they have an opportunity to discuss.
  • Perpetual Guests on RO Day – After a short discussion regarding guests that shoot on RO day, it was determined that it is a non-issue for the club.

 

Next Meeting:    Tuesday, August 16, 2016 at 7 PM; GHSC club house.

 

Annual Meeting:  Thursday, August 18, 2016

 

Meeting Adjourned:  Doug McLean made a motion to adjourn the meeting.  Dan McGrew 2nd.  M2P.  Meeting adjourned at 8:20 PM.

 

Respectfully submitted, Norine Mullen, Recording Secretary